TESYouth takes its duty to process your personal data seriously. This policy explains how we collect, manage, use and protect your personal data.
Any personal data we do collect will only be used as permitted by law.
1.1 This policy references TESYouth (we, us, our), a not for profit, community interest company with registration no: 8568643 (England and Wales).
1.2 TESYouth is a Social Enterprise and NFP organisation that stands for; Training, Employment Opportunities & Social Development for Youth. Our aim is to tackle and reduce youth unemployment by equipping and empowering young people with soft skills, knowledge and professional skills. We are dedicated to make a big difference in society by offering high-quality skills-based workshops and work experience to young people, 18-25 year olds especially those unemployed. We lead them to find employment or run their own enterprise.
2. What is Personal Data?
Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
3. What Are Your Rights?
Under the GDPR, you have the following rights, which we will always work to uphold:
b) The right to access the personal data we hold about you. Part 9 will tell you how to do this.
c) The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 9 to find out more.
d) The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please contact us using the details in Part 9 to find out more.
e) The right to restrict (i.e. prevent) the processing of your personal data.
f) The right to object to us using your personal data for a particular purpose or purposes.
g) The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
h) Rights relating to automated decision-making and profiling. We do not use your personal data in this way.
For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 9.
Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau. If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.
4. Our ‘lawful basis’ for collecting information
The processing and holding of personal information can only be carried out if there is a legitimate reason for doing so. In order to carry its primary powers to provide workshops and training, TESYouth is permitted to hold personal information about staff and students, such as their name, contact details and academic achievement to date.
Other reasons (conditions for using personal data) are as follows:
Monitor performance & achievements
Legal obligation & Due diligence
Public interest or exercise of official authority
This information is used to and ensures the safety of its staff and students. It is also necessary to process information so that staff can be recruited, workshops and training courses organised and legal obligations to funding bodies and the Government complied with.
5. How and Where Do We Store Your Data?
We will generally only store your personal data in the UK. This means that it will be fully protected under the GDPR.
We at times will store your personal data within the European Economic Area (the “EEA”). The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein. This means that your personal data will be fully protected under the GDPR or to equivalent standards by law.
* Access to our servers and computer devices is by password only
* Our devices are all protected by reputable anti-virus/malware software
* We do not process your data using publicly available wifi
* We use reputable password management software
6. Do We Share Your Personal Data
TESYouth and/or its partners will comply with the relevant legislation with respect to the sharing of personal information. In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority, most likely enforcement and safeguarding authorities, associated with carrying out criminal investigations, relevant local child protection as long as a legitimate reason is provided and the appropriate form completed. In all cases, the designated controller for the relevant area for TESYouth must agree to the request and authorisation must be sought by the member of staff who is sharing the information.
We will not share any of your personal data with any third parties for any purposes, subject to one important exception mentioned above.
7. How we use information about you
In order to ensure a safe workplace and compliance to other areas of the law, such as equal opportunity, there is a requirement to process sensitive information in relation to gender, race, criminal convictions or health. Also in some instances, the processing of some types of personal data is a condition of acceptance of a student and staff onto a workshop, training course, volunteering or employment. Because this information is considered sensitive, it is recognised that the processing of it may cause particular concern or distress to individuals, staff and students will be asked to give consent for the College to do this. Offers of workshop, training course, volunteering or employment may be withdrawn if an individual refuses to consent to this without good reason.
TESYouth may also ask for information about particular health needs such as allergies to particular forms of medication or foods or any conditions such as asthma and diabetes. TESYouth will only use the information in the protection of the health and safety of the individual and in the event of a medical emergency. Therefore, all prospective staff and students will be asked to sign a consent form regarding particular types of information when an offer of workshop, training course, volunteering or employment is made.
Sensitive personal data is defined as information with respect to the following:
racial or ethnic background
religious or other beliefs
trade union membership
physical or mental health conditions
criminal offences, criminal proceedings, and convictions
genetic and biometric data
name and address
academic achievements including marks for coursework
copies of any references given
TESYouth will not sell or lease your personal information to third parties.
8. Links to other sites
Our website may contain links to other websites. TESYouth does not have any control over the content or security of other websites and cannot be responsible for your privacy and protection if you choose to visit these websites.
9. How Do You Contact Us?
To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details:
* Email address: firstname.lastname@example.org
* Telephone: 02030049617
* Website: https://www. tesyouth.org
If you wish to raise a complaint about how we have handled your personal data, you can contact our Data Protection Lead who will investigate the matter. If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law you can complain to the Information Commissioner’s Office (ICO).
We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.